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Use a working number.
You do not need every detail settled to begin planning. Share the estimated guest count, the event date and whether you are thinking about pickup or another service format. Tell the team which details are still estimates so it can distinguish a preliminary discussion from a final order.
Describe the kind of gathering.
A lunch meeting, a birthday celebration and a longer evening event can call for different menus and service plans. Include the location, serving time and any dietary questions. Ask the restaurant to explain portions, packaging, setup and what is included in a quote.
Wait for a confirmed scope.
The demo catering form previews your event brief. It does not calculate a binding catering price or reserve service. A real proposal should identify the menu, guest count, price, taxes, delivery or pickup details and the steps needed to confirm the event.